In a typical onboarding scenario, a new hire enters the building and is loaded with a lot of joining formalities and loads of paperwork.
Do you recall how you felt on your first day at your new job?
It must have been overwhelming, with a mix of nerves and enthusiasm, as well as a lot of paperwork to fill out, including new employee forms and other important documentation. Filling the same information over and over again, signing names, writing birth date, etc. After some time it becomes too tiring and boring for the new employees.
Therefore, the need for a shorter and structured onboarding process aroused. Organizations with an effective and efficient onboarding process which ran over a month and went to 6 months, showed an incredible increase in retention rate. The main aim of an effective onboarding process is to engage the new employees from day one and assist them to full productivity.
Organizations have started investing in digital onboarding software. The use of the SaaS Onboarding software and cloud-based onboarding software has revolutionized the onboarding process. SaaS (Service-as-a-Software) onboarding software provides features that you can use to come up with great onboarding solutions.
Here, we have mentioned below the benefits of cloud-based onboarding software for a stress-free onboarding process.
- Stress-free Installation and Maintenance
Physical installation of onboarding software will be troublesome for any organization. It can interfere with your business because it is very time-consuming. Thus, organizations have opted for cloud-based onboarding software that is easy to install and maintain. You will not require extra resources to install or maintain the software as it is hosted over the internet. The service provider will take care of the complete implementation process and will also offer necessary support from the beginning itself.
- Easy Accessibility from Anywhere and at Anytime
Easy accessibility is the most important factor of cloud-based onboarding software. All you need is a mobile device, like – a smartphone, laptop, or tablet, and a stable internet connection to access the onboarding material uploaded on the software. The new employees can access training material from any corner of the globe and at any time they want. The new employees can even mark their attendance, apply for leaves, and download documents from anywhere and anytime. This is a beneficial feature as more and more organizations are moving towards a remote working model.
- Data Security
Cloud-based onboarding software is highly secure as the system used to secure the data is highly efficient. The service providers understand the importance of data security and they even know if the client finds out the service is not secure, the service provider will risk losing the business. Thus, they use a wide range of security measures to protect the data, including – SSL encryption, session hijack protection, data sanitization, firewall protection, and more. A good service provider will always place security at the core of its business model.
- Improved Employee Engagement
Engaging your new employees from the day they are hired will be a powerful advantage and can begin from the first day itself. You can start with the employee self onboarding as soon as you have said ‘You are hired’ to the new employee. Keeping the new employees engaged will keep the enthusiasm high and strengthen their decision to take the offer. You can share the company videos on the cloud-based onboarding portal and showcase other highlights of the company. This will develop a sense of belongingness with the organization. This will also assist the new employees hit the ground running.
- Saves Time and Money
In a traditional onboarding process, a lot of time was needed to create schedules, track employee work hours, share onboarding information, get the joining formalities completed, etc. Cloud-based onboarding software has automated many of these tasks along with multiple other onboarding formalities. This has helped in saving a lot of time and resources. You will also save a lot of money as the number of hours spent on managing admin work has also reduced significantly with the help of the software. Cloud-based software runs on a subscription basis, hence, there is no need to worry about installing and maintaining the software resulting in saving money.
Bottom line
Do not wait, extend the benefits of cloud-based onboarding software to your organization and your new employees. The software does not require any expensive upgrade and maintenance. Cloud-based onboarding software makes it easy for the companies and employees to process new employee paperwork effectively and efficiently and enhances productivity timings.
